Windows
|
To do this |
Press |
|---|---|
|
Close a workbook. |
Ctrl+W |
|
Open a workbook. |
Ctrl+O |
|
Go to the Home tab. |
Alt+H |
|
Save a workbook. |
Ctrl+S |
|
Copy selection. |
Ctrl+C |
|
Paste selection. |
Ctrl+V |
|
Undo recent action. |
Ctrl+Z |
|
Remove cell contents. |
Delete |
|
Choose a fill color. |
Alt+H, H |
|
Cut selection. |
Ctrl+X |
|
Go to the Insert tab. |
Alt+N |
|
Apply bold formatting. |
Ctrl+B |
|
Center align cell contents. |
Alt+H, A, C |
|
Go to the Page Layout tab. |
Alt+P |
|
Go to the Data tab. |
Alt+A |
|
Go to the View tab. |
Alt+W |
|
Open the context menu. |
Shift+F10 or Windows Menu key |
|
Add borders. |
Alt+H, B |
|
Delete column. |
Alt+H, D, C |
|
Go to the Formula tab. |
Alt+M |
|
Hide the selected rows. |
Ctrl+9 |
|
Hide the selected columns. |
Ctrl+0 |
|
Move to the Tell me or Search field on the ribbon and type a search term for assistance or Help content. |
Alt+Q, then enter the search term. |
|
Open the File menu. |
Alt+F |
|
Open the Home tab and format text and numbers and use the Find tool. |
Alt+H |
|
Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes. |
Alt+N |
|
Open the Page Layout tab and work with themes, page setup, scale, and alignment. |
Alt+P |
|
Open the Formulas tab and insert, trace, and customize functions and calculations. |
Alt+M |
|
Open the Data tab and connect to, sort, filter, analyze, and work with data. |
Alt+A |
|
Open the Review tab and check spelling, add notes and threaded comments, and protect sheets and workbooks. |
Alt+R |
|
Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros. |
Alt+W |
|
Select the active tab on the ribbon and activate the access keys. |
Alt or F10. To move to a different tab, use the access keys or the arrow keys. |
|
Move the focus to commands on the ribbon. |
Tab key or Shift+Tab |
|
Move down, up, left, or right, respectively, among the items on the ribbon. |
Arrow keys |
|
Activate a selected button. |
Spacebar or Enter |
|
Open the list for a selected command. |
Down arrow key |
|
Open the menu for a selected button. |
Alt+Down arrow key |
|
When a menu or submenu is open, move to the next command. |
Down arrow key |
|
Expand or collapse the ribbon. |
Ctrl+F1 |
|
Open a context menu. |
Shift+F10 Or, on a Windows keyboard, the Windows Menu key (usually between the Alt Gr and right Ctrl keys) |
|
Move to the submenu when the main menu is open or selected. |
Left arrow key |
|
Move from one group of controls to another. |
Ctrl+Left or Right arrow key |
|
Move to the previous cell in a worksheet or the previous option in a dialog box. |
Shift+Tab |
|
Move one cell up in a worksheet. |
Up arrow key |
|
Move one cell down in a worksheet. |
Down arrow key |
|
Move one cell left in a worksheet. |
Left arrow key |
|
Move one cell right in a worksheet. |
Right arrow key |
|
Move to the edge of the current data region in a worksheet. |
Ctrl+Arrow key |
|
Enter the End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column. |
End, Arrow key |
|
Move to the last cell on a worksheet, to the lowest used row of the rightmost used column. |
Ctrl+End |
|
Extend the selection of cells to the last used cell on the worksheet (lower-right corner). |
Ctrl+Shift+End |
|
Move to the cell in the upper-left corner of the window when the Scroll lock is turned on. |
Home+Scroll lock |
|
Move to the beginning of a worksheet. |
Ctrl+Home |
|
Move one screen down in a worksheet. |
Page down |
|
Move to the next sheet in a workbook. |
Ctrl+Page down |
|
Move one screen to the right in a worksheet. |
Alt+Page down |
|
Move one screen up in a worksheet. |
Page up |
|
Move one screen to the left in a worksheet. |
Alt+Page up |
|
Move to the previous sheet in a workbook. |
Ctrl+Page up |
|
Move one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells. |
Tab key |
|
Open the list of validation choices on a cell that has a data validation option applied to it. |
Alt+Down arrow key |
|
Cycle through floating shapes, such as textboxes or images. |
Ctrl+Alt+5, then the Tab key repeatedly |
|
Exit the floating shape navigation and return to the normal navigation. |
Esc |
|
Scroll horizontally. |
Ctrl+Shift, then scroll your mouse wheel up to go left, down to go right |
|
Zoom in. |
Ctrl+Alt+Equal sign ( = ) |
|
Zoom out. |
Ctrl+Alt+Minus sign (-) |
|
Open the Format Cells dialog box. |
Ctrl+1 |
|
Format fonts in the Format Cells dialog box. |
Ctrl+Shift+F or Ctrl+Shift+P |
|
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use the arrow keys to create a reference. |
F2 |
|
Insert a note. Open and edit a cell note. |
Shift+F2 Shift+F2 |
|
Insert a threaded comment. Open and reply to a threaded comment. |
Ctrl+Shift+F2 Ctrl+Shift+F2 |
|
Open the Insert dialog box to insert blank cells. |
Ctrl+Shift+Plus sign (+) |
|
Open the Delete dialog box to delete selected cells. |
Ctrl+Minus sign (-) |
|
Enter the current time. |
Ctrl+Shift+Colon (:) |
|
Enter the current date. |
Ctrl+Semicolon (;) |
|
Switch between displaying cell values or formulas in the worksheet. |
Ctrl+Grave accent (`) |
|
Copy a formula from the cell above the active cell into the cell or the formula bar. |
Ctrl+Apostrophe (‘) |
|
Move the selected cells. |
Ctrl+X |
|
Copy the selected cells. |
Ctrl+C |
|
Paste content at the insertion point, replacing any selection. |
Ctrl+V |
|
Open the Paste Special dialog box. |
Ctrl+Alt+V |
|
Italicize text or remove italic formatting. |
Ctrl+I or Ctrl+3 |
|
Bold text or remove bold formatting. |
Ctrl+B or Ctrl+2 |
|
Underline text or remove underline. |
Ctrl+U or Ctrl+4 |
|
Apply or remove strikethrough formatting. |
Ctrl+5 |
|
Switch between hiding objects, displaying objects, and displaying placeholders for objects. |
Ctrl+6 |
|
Apply an outline border to the selected cells. |
Ctrl+Shift+Ampersand sign (&) |
|
Remove the outline border from the selected cells. |
Ctrl+Shift+Underscore (_) |
|
Display or hide the outline symbols. |
Ctrl+8 |
|
Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below. |
Ctrl+D |
|
Apply the General number format. |
Ctrl+Shift+Tilde sign (~) |
|
Apply the Currency format with two decimal places (negative numbers in parentheses). |
Ctrl+Shift+Dollar sign ($) |
|
Apply the Percentage format with no decimal places. |
Ctrl+Shift+Percent sign (%) |
|
Apply the Scientific number format with two decimal places. |
Ctrl+Shift+Caret sign (^) |
|
Apply the Date format with the day, month, and year. |
Ctrl+Shift+Number sign (#) |
|
Apply the Time format with the hour and minute, and AM or PM. |
Ctrl+Shift+At sign (@) |
|
Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values. |
Ctrl+Shift+Exclamation point (!) |
|
Open the Insert hyperlink dialog box. |
Ctrl+K |
|
Check spelling in the active worksheet or selected range. |
F7 |
|
Display the Quick Analysis options for selected cells that contain data. |
Ctrl+Q |
|
Display the Create Table dialog box. |
Ctrl+L or Ctrl+T |
|
Open the Workbook Statistics dialog box. |
Ctrl+Shift+G |
|
Paste all cell contents and formatting. |
A |
|
Paste only the formulas as entered in the formula bar. |
F |
|
Paste only the values (not the formulas). |
V |
|
Paste only the copied formatting. |
T |
|
Paste only comments and notes attached to the cell. |
C |
|
Paste only the data validation settings from copied cells. |
N |
|
Paste all cell contents and formatting from copied cells. |
H |
|
Paste all cell contents without borders. |
X |
|
Paste only column widths from copied cells. |
W |
|
Paste only formulas and number formats from copied cells. |
R |
|
Paste only the values (not formulas) and number formats from copied cells. |
U |
|
Select the entire worksheet. |
Ctrl+A or Ctrl+Shift+Spacebar |
|
Select the current and next sheet in a workbook. |
Ctrl+Shift+Page down |
|
Select the current and previous sheets in a workbook. |
Ctrl+Shift+Page up |
|
Extend the selection of cells by one cell. |
Shift+Arrow key |
|
Extend the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell. |
Ctrl+Shift+Arrow key |
|
Turn extend mode on and use the arrow keys to extend a selection. Press again to turn it off. |
F8 |
|
Add a non-adjacent cell or range to a selection of cells by using the arrow keys. |
Shift+F8 |
|
Start a new line in the same cell. |
Alt+Enter |
|
Fill the selected cell range with the current entry. |
Ctrl+Enter |
|
Complete a cell entry and select the cell above. |
Shift+Enter |
|
Select an entire column in a worksheet. |
Ctrl+Spacebar |
|
Select an entire row in a worksheet. |
Shift+Spacebar |
|
Select all objects on a worksheet when an object is selected. |
Ctrl+Shift+Spacebar |
|
Extend the selection of cells to the beginning of the worksheet. |
Ctrl+Shift+Home |
|
Select the current region if the worksheet contains data. Press a second time to select the current region and its summary rows. Press a third time to select the entire worksheet. |
Ctrl+A or Ctrl+Shift+Spacebar |
|
Select the current region around the active cell. |
Ctrl+Shift+Asterisk sign (*) |
|
Select the first command on the menu when a menu or submenu is visible. |
Home |
|
Repeat the last command or action, if possible. |
Ctrl+Y |
|
Undo the last action. |
Ctrl+Z |
|
Expand grouped rows or columns. |
While hovering over the collapsed items, press and hold the Shift key and scroll down. |
|
Collapse grouped rows or columns. |
While hovering over the expanded items, press and hold the Shift key and scroll up. |
|
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use the arrow keys to create a reference. |
F2 |
|
Expand or collapse the formula bar. |
Ctrl+Shift+U |
|
Cancel an entry in the cell or formula bar. |
Esc |
|
Complete an entry in the formula bar and select the cell below. |
Enter |
|
Move the cursor to the end of the text when in the formula bar. |
Ctrl+End |
|
Select all text in the formula bar from the cursor position to the end. |
Ctrl+Shift+End |
|
Calculate all worksheets in all open workbooks. |
F9 |
|
Calculate the active worksheet. |
Shift+F9 |
|
Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. |
Ctrl+Alt+F9 |
|
Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated. |
Ctrl+Alt+Shift+F9 |
|
Display the menu or message for an Error Checking button. |
Alt+Shift+F10 |
|
Display the Function Arguments dialog box when the insertion point is to the right of a function name in a formula. |
Ctrl+A |
|
Insert argument names and parentheses when the insertion point is to the right of a function name in a formula. |
Ctrl+Shift+A |
|
Insert the AutoSum formula |
Alt+Equal sign ( = ) |
|
Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column |
Ctrl+E |
|
Cycle through all combinations of absolute and relative references in a formula if a cell reference or range is selected. |
F4 |
|
Insert a function. |
Shift+F3 |
|
Copy the value from the cell above the active cell into the cell or the formula bar. |
Ctrl+Shift+Straight quotation mark (“) |
|
Create an embedded chart of the data in the current range. |
Alt+F1 |
|
Create a chart of the data in the current range in a separate Chart sheet. |
F11 |
|
Define a name to use in references. |
Alt+M, M, D |
|
Paste a name from the Paste Name dialog box (if names have been defined in the workbook). |
F3 |
|
Move to the first field in the next record of a data form. |
Enter |
|
Create, run, edit, or delete a macro. |
Alt+F8 |
|
Open the Microsoft Visual Basic For Applications Editor. |
Alt+F11 |
|
Stop a refresh operation. |
Esc |
|
Refresh data in the current worksheet. |
Ctrl+F5 |
|
Refresh all data in the workbook. |
Ctrl+Alt+F5 |
|
Open the context menu for the selected cell, column, or row. |
Shift+F10 |
|
Select the entire table. |
Ctrl+A |
|
Copy selected data. |
Ctrl+C |
|
Delete the table. |
Ctrl+D |
|
Move the table. |
Ctrl+M |
|
Rename the table. |
Ctrl+R |
|
Save the file. |
Ctrl+S |
|
Redo the last action. |
Ctrl+Y |
|
Undo the last action. |
Ctrl+Z |
|
Select the current column. |
Ctrl+Spacebar |
|
Select the current row. |
Shift+Spacebar |
|
Select all cells from the current location to the last cell of the column. |
Shift+Page down |
|
Select all cells from the current location to the first cell of the column. |
Shift+Page up |
|
Select all cells from the current location to the last cell of the row. |
Shift+End |
|
Select all cells from the current location to the first cell of the row. |
Shift+Home |
|
Move to the previous table. |
Ctrl+Page up |
|
Move to the next table. |
Ctrl+Page down |
|
Move to the first cell in the upper-left corner of the selected table. |
Ctrl+Home |
|
Move to the last cell in the lower-right corner of the selected table. |
Ctrl+End |
|
Move to the first cell of the selected row. |
Ctrl+Left arrow key |
|
Move to the last cell of the selected row. |
Ctrl+Right arrow key |
|
Move to the first cell of the selected column. |
Ctrl+Up arrow key |
|
Move to the last cell of the selected column. |
Ctrl+Down arrow key |
|
Close a dialog box or cancel a process, such as a paste operation. |
Ctrl+Esc |
|
Open the AutoFilter Menu dialog box. |
Alt+Down arrow key |
|
Open the Go To dialog box. |
F5 |
|
Recalculate all formulas in the Power Pivot window. For more information, see Recalculate Formulas in Power Pivot. |
F9 |
macOS
|
To do this |
Press |
|---|---|
|
Paste selection. |
|
|
Copy selection. |
|
|
Clear selection. |
Delete |
|
Save workbook. |
|
|
Undo action. |
|
|
Redo action. |
|
|
Cut selection. |
|
|
Apply bold formatting. |
|
|
Print workbook. |
|
|
Open Visual Basic. |
Option+F11 |
|
Fill cells down. |
|
|
Fill cells right. |
|
|
Insert cells. |
Control+Shift+Equal sign ( = ) |
|
Delete cells. |
|
|
Calculate all open workbooks. |
|
|
Close window. |
|
|
Quit Excel. |
|
|
Display the Go To dialog box. |
Control+G |
|
Display the Format Cells dialog box. |
|
|
Display the Replace dialog box. |
Control+H |
|
Use Paste Special. |
|
|
Apply underline formatting. |
|
|
Apply italic formatting. |
|
|
Open a new blank workbook. |
|
|
Create a new workbook from the template. |
|
|
Display the Save As dialog box. |
|
|
Display the Help window. |
F1 |
|
Select all. |
|
|
Add or remove a filter. |
|
|
Minimize or maximize the ribbon tabs. |
|
|
Display the Open dialog box. |
|
|
Check spelling. |
F7 |
|
Open the thesaurus. |
Shift+F7 |
|
Display the Formula Builder. |
Shift+F3 |
|
Open the Define Name dialog box. |
|
|
Insert or reply to a threaded comment. |
|
|
Open the Create names dialog box. |
|
|
Insert a new sheet. * |
Shift+F11 |
|
Print preview. |
|
+V
|
Expand or minimize the ribbon. |
|
|
Switch to full-screen view. |
|
|
Switch to the next application. |
|
|
Switch to the previous application. |
Shift+ |
|
Close the active workbook window. |
|
|
Take a screenshot and save it on your desktop. |
Shift+ |
|
Minimize the active window. |
Control+F9 |
|
Maximize or restore the active window. |
Control+F10 |
|
Hide Excel. |
|
|
Move to the next box, option, control, or command. |
Tab key |
|
Move to the previous box, option, control, or command. |
Shift+Tab |
|
Exit a dialog box or cancel an action. |
Esc |
|
Perform the action assigned to the default button (the button with the bold outline). |
Return |
|
Cancel the command and close the dialog box or menu. |
Esc |
|
Move one cell up, down, left, or right. |
Arrow keys |
|
Move to the edge of the current data region. |
|
|
Move to the beginning of the row. |
Home |
|
Move to the beginning of the sheet. |
Control+Home |
|
Move to the last cell in use on the sheet. |
Control+End |
|
Move down one screen. |
Page down |
|
Move up one screen. |
Page up |
|
Move one screen to the right. |
Option+Page down |
|
Move one screen to the left. |
Option+Page up |
|
Move to the next sheet in the workbook. |
Control+Page down |
|
Move to the previous sheet in the workbook. |
Control+Page down |
|
Scroll to display the active cell. |
Control+Delete |
|
Display the Go To dialog box. |
Control+G |
|
Display the Find dialog box. |
Control+F |
|
Access search (when in a cell or when a cell is selected). |
|
|
Move between unlocked cells on a protected sheet. |
Tab key |
|
Scroll horizontally. |
Shift, then scroll the mouse wheel up for left, down for right |
|
Edit the selected cell. |
F2 |
|
Complete a cell entry and move forward in the selection. |
Return |
|
Start a new line in the same cell. |
Option+Return or Control+Option+Return |
|
Fill the selected cell range with the text that you type. |
|
|
Complete a cell entry and move up in the selection. |
Shift+Return |
|
Complete a cell entry and move to the right in the selection. |
Tab key |
|
Complete a cell entry and move to the left in the selection. |
Shift+Tab |
|
Cancel a cell entry. |
Esc |
|
Delete the character to the left of the insertion point or delete the selection. |
Delete |
|
Delete the character to the right of the insertion point or delete the selection. Note: Some smaller keyboards do not have this key. |
|
|
Delete text to the end of the line. Note: Some smaller keyboards do not have this key. |
Control+ |
|
Move one character up, down, left, or right. |
Arrow keys |
|
Move to the beginning of the line. |
Home |
|
Insert a note. |
Shift+F2 |
|
Open and edit a cell note. |
Shift+F2 |
|
Insert a threaded comment. |
|
|
Open and reply to a threaded comment. |
|
|
Fill down. |
Control+D |
|
Fill to the right. |
Control+R |
|
Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column. |
Control+E |
|
Define a name. |
Control+L |
|
Edit the selected cell. |
F2 |
|
Expand or collapse the formula bar. |
Control+Shift+U |
|
Edit the active cell and then clear it or delete the preceding character in the active cell as you edit the cell contents. |
Delete |
|
Complete a cell entry. |
Return |
|
Enter a formula as an array formula. |
Shift+ |
|
Cancel an entry in the cell or formula bar. |
Esc |
|
Display the Formula Builder after you type a valid function name in a formula |
Control+A |
|
Insert a hyperlink. |
|
|
Edit the active cell and position the insertion point at the end of the line. |
Control+U |
|
Open the Formula Builder. |
Shift+F3 |
|
Calculate the active sheet. |
Shift+F9 |
|
Display the context menu. |
Shift+F10 |
|
Start a formula. |
Equal sign ( = ) |
|
Toggle the formula reference style between absolute, relative, and mixed. |
|
|
Insert the AutoSum formula. |
Shift+ |
|
Enter the date. |
Control+Semicolon (;) |
|
Enter the time. |
|
|
Copy the value from the cell above the active cell into the cell or the formula bar. |
Control+Shift+Inch mark/Straight double quote (“) |
|
Alternate between displaying cell values and displaying cell formulas. |
Control+Grave accent (`) |
|
Copy a formula from the cell above the active cell into the cell or the formula bar. |
Control+Apostrophe (‘) |
|
Display the AutoComplete list. |
Option+Down arrow key |
|
Define a name. |
Control+L |
|
Open the Smart Lookup pane. |
Control+Option+ |
|
Edit the selected cell. |
F2 |
|
Create a table. |
|
|
Insert a line break in a cell. |
|
|
Insert special characters like symbols, including emojis. |
Control+ |
|
Increase font size. |
Shift+ |
|
Decrease font size. |
Shift+ |
|
Align center. |
|
|
Align left. |
|
|
Display the Modify Cell Style dialog box. |
Shift+ |
|
Display the Format Cells dialog box. |
|
|
Apply the general number format. |
Control+Shift+Tilde (~) |
|
Apply the currency format with two decimal places (negative numbers appear in red with parentheses). |
Control+Shift+Dollar sign ($) |
|
Apply the percentage format with no decimal places. |
Control+Shift+Percent sign (%) |
|
Apply the exponential number format with two decimal places. |
Control+Shift+Caret (^) |
|
Apply the date format with the day, month, and year. |
Control+Shift+Number sign (#) |
|
Apply the time format with the hour and minute, and indicate AM or PM. |
Control+Shift+At symbol (@) |
|
Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values. |
Control+Shift+Exclamation point (!) |
|
Apply the outline border around the selected cells. |
|
|
Add an outline border to the right of the selection. |
|
|
Add an outline border to the left of the selection. |
|
|
Add an outline border to the top of the selection. |
|
|
Add an outline border to the bottom of the selection. |
|
|
Remove outline borders. |
|
|
Apply or remove bold formatting. |
|
|
Apply or remove italic formatting. |
|
|
Apply or remove underline formatting. |
|
|
Apply or remove strikethrough formatting. |
Shift+ |
|
Hide a column. |
|
|
Unhide a column. |
Shift+ |
|
Hide a row. |
|
|
Unhide a row. |
Shift+ |
|
Edit the active cell. |
Control+U |
|
Cancel an entry in the cell or the formula bar. |
Esc |
|
Edit the active cell and then clear it or delete the preceding character in the active cell as you edit the cell contents. |
Delete |
|
Paste the text into the active cell. |
|
|
Complete a cell entry |
Return |
|
Give selected cells the current cell’s entry. |
|
|
Enter a formula as an array formula. |
Shift+ |
|
Display the Formula Builder after you type a valid function name in a formula. |
Control+A |
|
Extend the selection by one cell. |
Shift+Arrow key |
|
Extend the selection to the last nonblank cell in the same column or row as the active cell. |
Shift+ |
|
Extend the selection to the beginning of the row. |
Shift+Home |
|
Extend the selection to the beginning of the sheet. |
Control+Shift+Home |
|
Extend the selection to the last cell used |
Control+Shift+End |
|
Select the entire column. |
Control+Spacebar |
|
Select the entire row. |
Shift+Spacebar |
|
Select the entire sheet. |
|
|
Select only visible cells. |
Shift+ |
|
Select only the active cell when multiple cells are selected. |
Shift+Delete |
|
Extend the selection down one screen. |
Shift+Page down |
|
Extend the selection up one screen |
Shift+Page up |
|
Alternate between hiding objects, displaying objects, |
Control+6 |
|
Turn on the capability to extend a selection |
F8 |
|
Add another range of cells to the selection. |
Shift+F8 |
|
Select the current array, which is the array that the |
Control+Forward slash (/) |
|
Select cells in a row that don’t match the value |
Control+Backward slash () |
|
Select only cells that are directly referred to by formulas in the selection. |
Control+Shift+Left bracket ([) |
|
Select all cells that are directly or indirectly referred to by formulas in the selection. |
Control+Shift+Left brace ({) |
|
Select only cells with formulas that refer directly to the active cell. |
Control+Right bracket (]) |
|
Select all cells with formulas that refer directly or indirectly to the active cell. |
Control+Shift+Right brace (}) |
|
Copy a selection. |
|
|
Paste a selection. |
|
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Cut a selection. |
|
|
Clear a selection. |
Delete |
|
Delete the selection. |
Control+Hyphen |
|
Undo the last action. |
|
|
Hide a column. |
|
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Unhide a column. |
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Hide a row. |
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|
Unhide a row. |
|
|
Move selected rows, columns, or cells. |
Hold the Shift key while you drag a selected row, column, or selected cells to move the selected cells and drop to insert them in a new location. If you don’t hold the Shift key while you drag and drop, the selected cells will be cut from the original location and pasted to the new location (not inserted). |
|
Move from top to bottom within the selection (down). * |
Return |
|
Move from bottom to top within the selection (up). * |
Shift+Return |
|
Move from left to right within the selection, |
Tab key |
|
Move from right to left within the selection, |
Shift+Tab |
|
Move clockwise to the next corner of the selection. |
Control+Period (.) |
|
Group selected cells. |
|
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Ungroup selected cells. |
|
|
Insert a new chart sheet. * |
F11 |
|
Cycle through chart object selection. |
Arrow keys |
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Open the Sort dialog box. |
|
|
Add or remove a filter. |
|
|
Display the Filter list or PivotTable page |
Option+Down arrow key |
|
Display or hide outline symbols. |
Control+8 |
|
Hide selected rows. |
Control+9 |
|
Unhide selected rows. |
Control+Shift+Left parenthesis (() |
|
Hide selected columns. |
Control+Zero (0) |
|
Unhide selected columns. |
Control+Shift+Right parenthesis ()) |
|
Display the Help window. |
F1 |
|
Edit the selected cell. |
F2 |
|
Insert a note or open and edit a cell note. |
Shift+F2 |
|
Insert a threaded comment or open and reply to a threaded comment. |
|
|
Open the Save dialog box. |
Option+F2 |
|
Open the Formula Builder. |
Shift+F3 |
|
Open the Define Name dialog box. |
|
|
Close a window or a dialog box. |
|
|
Display the Go To dialog box. |
F5 |
|
Display the Find dialog box. |
Shift+F5 |
|
Move to the Search Sheet dialog box. |
Control+F5 |
|
Switch focus between the worksheet, Ribbon, task pane, and status bar. |
F6 or Shift+F6 |
|
Check to spell. |
F7 |
|
Open the thesaurus. |
Shift+F7 |
|
Extend the selection. |
F8 |
|
Add to the selection. |
Shift+F8 |
|
Display the Macro dialog box. |
Option+F8 |
|
Calculate all open workbooks. |
F9 |
|
Calculate the active sheet. |
Shift+F9 |
|
Minimize the active window. |
Control+F9 |
|
Display the context menu, or “right-click” menu. |
Shift+F10 |
|
Display a pop-up menu (on the object button menu), such as by clicking the button after you paste it into a sheet. |
Option+Shift+F10 |
|
Maximize or restore the active window. |
Control+F10 |
|
Insert a new chart sheet.* |
F11 |
|
Insert a new sheet.* |
Shift+F11 |
|
Insert an Excel 4.0 macro sheet. |
|
|
Open Visual Basic. |
Option+F11 |
|
Display the Save As dialog box. |
F12 |
|
Display the Open dialog box. |
|
|
Toggle Drawing mode on and off. |
|
iOS
|
To do this |
Press |
|---|---|
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Move one cell to the right |
Tab key |
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Move one cell up, down, left, or right |
Arrow keys |
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Move to the next sheet in the workbook |
Option+Right Arrow key |
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Move to the previous sheet in the workbook |
Option+Left Arrow key |
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Apply outline border |
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|
Remove outline border |
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Hide column(s) |
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|
Hide row(s) |
Control+9 |
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Unhide column(s) |
Shift+ |
|
Unhide row(s) |
Shift+Control+9 |
|
Move to the cell on the right |
Tab key |
|
Move within cell text |
Arrow keys |
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Copy |
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Paste |
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|
Cut |
|
|
Undo |
|
|
Redo |
or
|
|
Apply bold formatting to the selected text |
|
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Apply italic formatting to the selected text |
|
|
Underline the selected text |
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|
Select all |
|
|
Select a range of cells |
Shift+Left or Right arrow key |
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Insert a line break within a cell |
Control+ or Control+Option+Return |
|
Move the cursor to the beginning of the current line within a cell |
|
|
Move the cursor to the end of the current line within a cell |
|
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Move the cursor to the beginning of the current cell |
|
|
Move the cursor to the end of the current cell |
|
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Within a cell that contains a line break, move the cursor up by one paragraph |
Option+Up arrow key |
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Within a cell that contains a line break, move the cursor down by one paragraph |
Option+Down arrow key |
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Move cursor right by one word |
Option+Right arrow key |
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Move cursor left by one word |
Option+Left arrow key |
|
Insert the AutoSum formula |
Shift+ |
|
Calculate now |
|
Android
|
To |
Press |
|
Save |
Control+S |
|
Copy |
Control+C |
|
Paste |
Control+V |
|
Copy formatting |
Control+Shift+C |
|
Cut |
Control+X |
|
Undo |
Control+Z |
|
Redo |
Control+Y or |
|
Bold |
Control+B |
|
Italic |
Control+I |
|
Underline |
Control+U |
|
Select all |
Control+A |
|
Find |
Control+F |
|
Insert a line break within a cell |
Alt+Enter |
|
Move one cell to the right |
Tab key |
|
Move one cell up, down, left, or right |
Arrow keys |
Web
|
To do this |
Press |
|---|---|
|
Go to a specific cell. |
Ctrl+G |
|
Move down. |
Page down or Down arrow key |
|
Move up. |
Page up or Up arrow key |
|
Print a workbook. |
Ctrl+P |
|
Copy selection. |
Ctrl+C |
|
Paste selection. |
Ctrl+V |
|
Cut selection. |
Ctrl+X |
|
Undo action. |
Ctrl+Z |
|
Open workbook. |
Ctrl+O |
|
Close workbook. |
Ctrl+W |
|
Open the Save As dialog box. |
Alt+F2 |
|
Use Find. |
Ctrl+F or Shift+F3 |
|
Apply bold formatting. |
Ctrl+B |
|
Open the context menu. |
|
|
Jump to Search or Tell me. |
Alt+Q |
|
Repeat Find downward. |
Shift+F4 |
|
Repeat Find upward. |
Ctrl+Shift+F4 |
|
Insert a chart. |
Alt+F1 |
|
Display the access keys (ribbon commands) on the classic ribbon when using Narrator. |
Alt+Period (.) |
|
Go to the Search or Tell Me field on the ribbon and type a search term. |
Alt+Windows logo key, Q |
|
Open the File menu. |
Alt+Windows logo key, F |
|
Open the Home tab and format text and numbers or use other tools such as Sort & Filter. |
Alt+Windows logo key, H |
|
Open the Insert tab and insert a function, table, chart, hyperlink, or threaded comment. |
Alt+Windows logo key, N |
|
Open the Data tab and refresh connections or use data tools. |
Alt+Windows logo key, A |
|
Open the Review tab and use the Accessibility Checker or work with threaded comments and notes. |
Alt+Windows logo key, R |
|
Open the View tab to choose a view, freeze rows or columns in your worksheet, or show gridlines and headers. |
Alt+Windows logo key, W |
|
Select the active tab of the ribbon and activate the access keys. |
Alt+Windows logo key. To move to a different tab, use an access key or the Tab key. |
|
Move the focus to commands on the ribbon. |
Enter, then the Tab key or Shift+Tab |
|
Activate a selected button. |
Spacebar or Enter |
|
Open the list for a selected command. |
Spacebar or Enter |
|
Open the menu for a selected button. |
Alt+Down arrow key |
|
When a menu or submenu is open, move to the next command. |
Esc |
|
Insert a row above the current row. |
Alt+Windows logo key, H, I, R |
|
Insert a column to the left of the current column. |
Alt+Windows logo key, H, I, C |
|
Cut selection. |
Ctrl+X |
|
Copy selection. |
Ctrl+C |
|
Paste selection. |
Ctrl+V |
|
Undo action. |
Ctrl+Z |
|
Redo action. |
Ctrl+Y |
|
Start a new line in the same cell. |
Alt+Enter |
|
Insert a hyperlink. |
Ctrl+K |
|
Insert a table. |
Ctrl+L |
|
Insert a function. |
Shift+F3 |
|
Increase font size. |
Ctrl+Shift+Right angle bracket (>) |
|
Decrease font size. |
Ctrl+Shift+Left angle bracket (<) |
|
Apply a filter. |
Alt+Windows logo key, A, T |
|
Re-apply a filter. |
Ctrl+Alt+L |
|
Toggle AutoFilter on and off. |
Ctrl+Shift+L |
|
Complete cell entry and select the cell below. |
Enter |
|
Complete cell entry and select the cell above. |
Shift+Enter |
|
Complete cell entry and select the next cell in the row. |
Tab key |
|
Complete cell entry and select the previous cell in the row. |
Shift+Tab |
|
Cancel cell entry. |
Esc |
|
Edit the selected cell. |
F2 |
|
Cycle through all the various combinations of absolute and relative references when a cell reference or range is selected in a formula. |
F4 |
|
Clear the selected cell. |
Delete |
|
Clear the selected cell and start editing. |
Backspace |
|
Go to the beginning of the cell line. |
Home |
|
Go to the end of the cell line. |
End |
|
Select right by one character. |
Shift+Right arrow key |
|
Select the beginning of cell data. |
Shift+Home |
|
Select the end of cell data. |
Shift+End |
|
Select left by one character. |
Shift+Left arrow key |
|
Extend selection to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell. |
Ctrl+Shift+Right arrow key or Ctrl+Shift+Left arrow key |
|
Insert the current date. |
Ctrl+Semicolon (;) |
|
Insert the current time. |
Ctrl+Shift+Semicolon (;) |
|
Copy a formula from the cell above. |
Ctrl+Apostrophe (‘) |
|
Copy the value from the cell above. |
Ctrl+Shift+Apostrophe (‘) |
|
Insert a formula argument. |
Ctrl+Shift+A |
|
Apply bold formatting. |
Ctrl+B |
|
Apply italic formatting. |
Ctrl+I |
|
Apply underline formatting. |
Ctrl+U |
|
Paste formatting. |
Shift+Ctrl+V |
|
Apply the outline border to the selected cells. |
Ctrl+Shift+Ampersand (&) |
|
Apply the number format. |
Ctrl+Shift+1 |
|
Apply the time format. |
Ctrl+Shift+2 |
|
Apply the date format. |
Ctrl+Shift+3 |
|
Apply the currency format. |
Ctrl+Shift+4 |
|
Apply the percentage format. |
Ctrl+Shift+5 |
|
Apply the scientific format. |
Ctrl+Shift+6 |
|
Apply outside the border. |
Ctrl+Shift+7 |
|
Open the Number Format dialog box. |
Ctrl+1 |
|
Move up one cell. |
Up arrow key or Shift+Enter |
|
Move down one cell. |
Down arrow key or Enter |
|
Move right one cell. |
Right arrow key or Tab key |
|
Go to the beginning of the row. |
Home |
|
Go to cell A1. |
Ctrl+Home |
|
Go to the last cell of the used range. |
Ctrl+End |
|
Move down one screen (28 rows). |
Page down |
|
Move up one screen (28 rows). |
Page up |
|
Move to the edge of the current data region. |
Ctrl+Right arrow key or Ctrl+Left arrow key |
|
Move between ribbon and workbook content. |
Ctrl+F6 |
|
Move to a different ribbon tab. |
Tab key Press Enter to go to the ribbon for the tab. |
|
Insert a new sheet. |
Shift+F11 |
|
Switch to the next sheet. |
Alt+Ctrl+Page down |
|
Switch to the next sheet (when in Microsoft Teams or a browser other than Chrome). |
Ctrl+Page down |
|
Switch to the previous sheet. |
Alt+Ctrl+Page up |
|
Switch to the previous sheet (when in Microsoft Teams or a browser other than Chrome). |
Ctrl+Page up |
|
Open the menu or drill down. |
Alt+Down arrow key |
|
Close menu or drill-up. |
Alt+Up arrow key |
|
Follow hyperlink. |
Ctrl+Enter |
|
Open a note for editing. |
Shift+F2 |
|
Open and reply to a threaded comment. |
Ctrl+Shift+F2 |
|
Rotate an object left. |
Alt+Left arrow key |
|
Rotate an object right. |
Alt+Right arrow key |
|
Select a range of cells. |
Shift+Arrow keys |
|
Select an entire column. |
Ctrl+Spacebar |
|
Select an entire row. |
Shift+Spacebar |
|
Extend selection to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell. |
Ctrl+Shift+Right arrow key or Ctrl+Shift+Left arrow key |
|
Add a non-adjacent cell or range to a selection. |
Shift+F8 |
|
Insert cells, rows, or columns. |
Ctrl+Plus sign (+) |
|
Delete cells, rows, or columns. |
Ctrl+Minus sign (-) |
|
Hide rows. |
Ctrl+9 |
|
Unhide rows. |
Ctrl+Shift+9 |
|
Hide columns |
Ctrl+0 |
|
Unhide columns |
Ctrl+Shift+0 |
|
Move from top to bottom (or forward through the selection). |
Enter |
|
Move from bottom to top (or back through the selection). |
Shift+Enter |
|
Move forward through a row (or down through a single-column selection). |
Tab key |
|
Move back through a row (or up through a single-column selection). |
Shift+Tab |
|
Move to an active cell. |
Shift+Backspace |
|
Move to an active cell and keep the selection. |
Ctrl+Backspace |
|
Rotate the active cell through the corners of the selection. |
Ctrl+Period (.) |
|
Move to the next selected range. |
Ctrl+Alt+Right arrow key |
|
Move to the previously selected range. |
Ctrl+Alt+Left arrow key |
|
Extend selection to the last used cell in the sheet. |
Ctrl+Shift+End |
|
Extend selection to the first cell in the sheet. |
Ctrl+Shift+Home |
|
Calculate the workbook (refresh). |
F9 |
|
Perform the full calculation. |
Ctrl+Shift+Alt+F9 |
|
Refresh external data. |
Alt+F5 |
|
Refresh all external data. |
Ctrl+Alt+F5 |
|
Apply Auto Sum. |
Alt+Equal sign ( = ) |
|
Apply Flash Fill. |
Ctrl+E |
|
Cycle between landmark regions. |
Ctrl+F6 or Ctrl+Shift+F6 |
|
Move within a landmark region. |
Tab key or Shift+Tab |
|
Go to the Search or Tell Me field to run any command. |
Alt+Q |
|
Display or hide Key Tips or access the ribbon. |
Alt+Windows logo key |
|
Edit the selected cell. |
F2 |
|
Go to a specific cell. |
Ctrl+G |
|
Move to another worksheet in the workbook. |
Ctrl+Alt+Page up or Ctrl+Alt+Page down |
|
Open the context menu. |
Shift+F10 or Windows Menu key |
|
Read row header. |
Ctrl+Alt+Shift+T |
|
Read row until an active cell. |
Ctrl+Alt+Shift+Home |
|
Read row from an active cell. |
Ctrl+Alt+Shift+End |
|
Read column header. |
Ctrl+Alt+Shift+H |
|
Read column until an active cell. |
Ctrl+Alt+Shift+Page up |
|
Read a column from an active cell. |
Ctrl+Alt+Shift+Page down |
|
Open a list of moving options within a dialog box. |
Ctrl+Alt+Spacebar |
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