Microsoft Outlook is a popular email client used by millions of professionals and individuals worldwide. One of the convenient features it offers is the ability to schedule emails. With this feature, you can compose an email at your convenience and send it at a later time, even if you are not at your desk or outside working hours. This can help you manage your time better and ensure that your email reaches its recipient at the right time. In this article, we will walk you through the steps to schedule an email in Outlook.
Step 1: Compose your email
The first step is to compose your email as you normally would. To do this, open Outlook and click on the “New Email” button in the Home tab of the ribbon. This will open a new email message window.
Step 2: Click on the “Options” tab
In the email message window, click on the “Options” tab in the ribbon. This will reveal a group of buttons related to email options.
Step 3: Click on “Delay Delivery”
In the “Options” tab, click on the “Delay Delivery” button. This will open a dialogue box with options to schedule your email.
Step 4: Set the delivery options
In the “Delay Delivery” dialogue box, you will see two options:
“Do not deliver before”: This option allows you to select a date and time when you want your email to be sent.
“Expiry date”: This option allows you to set an expiry date for your email. After the expiry date, your email will be deleted from the recipient’s inbox.
Select the “Do not deliver before” option and choose the date and time when you want your email to be sent. You can also set a specific time zone if necessary.
Step 5: Click “Close” and send your email
Once you have set the delivery options, click on the “Close” button in the “Delay Delivery” dialogue box. Your email will now be scheduled to be sent at the date and time you have specified. Click the “Send” button to send your email.
Step 6: Verify your scheduled email
After you schedule an email in Outlook, it will be saved in the Outbox folder. You can verify that your email is scheduled by going to the Outbox folder and looking for the email. The email will have a clock icon next to it, indicating that it is scheduled to be sent at a later time.
Scheduling an email in Outlook is a simple and convenient feature that can help you manage your time better and ensure that your email reaches its recipient at the right time. By following the steps outlined above, you can schedule an email in Outlook in just a few clicks. With this feature, you can compose your emails at your convenience and have them sent automatically at the most appropriate time, without having to worry about remembering to send them later.